Employment periods
Record each staff member's employment contracts — dates, contract type, and pay terms — used for payroll.
An employment period is one stretch of employment for a staff member: when it started, when it ends (if it has), the contract type, and the pay terms. A person can have several periods over time. Payroll uses the period that covers the month you are paying.
Who this is for
Administrators managing staff contracts and pay terms.
Where to manage employment
Employment is not a separate sidebar item. Open it from:
| Path | When to use it |
|---|---|
| HR → Staff → open the staff member → Employment tab | The usual place on a staff (or driver) profile. |
| HR → Payroll → Staff Salaries → Manage Salary | When you are setting pay and recurring components together. |
What an employment period holds
| Field | Required | Notes |
|---|---|---|
| Start date | Yes | First day of this period. Locked once the period is saved. |
| End date | No | Leave empty while the person is still employed (Present). Set an end date to close the period. |
| Contract type | No | Full time, Part time, Contract, Temporary, Internship — or not specified. |
| Pay frequency | No | Monthly or Hourly. |
| Base salary | No | Used when pay is monthly. |
| Hourly rate | No | Used when pay is hourly. |
| Notes | No | Free text. |
An Active badge shows on the period that covers today (started on or before today, and no end date or an end date still in the future).
Add or edit a period
Open employment for the staff member
From HR → Staff, open the person's profile and stay on Employment, or use Manage Salary from Payroll → Staff Salaries.
Add employment period
Choose Add employment period and fill in the fields above.
Save
The period is saved on the staff member. Creating a new open period closes the previous open one the day before the new start date, so periods do not overlap.
To change pay terms or set an end date, edit the period. There is no separate “close” action — ending employment means setting the end date (or deleting the period if it was created in error).
Overlaps are blocked
Two employment periods for the same person cannot cover the same dates. The system stops you if the ranges would overlap.
Recurring salary components
On Manage Salary, you can also attach recurring components (allowances or deductions) to the active employment period. Those amounts are picked up when payslips are generated. See Payroll.