Leave
Record staff time off, and approve, reject, or cancel leave requests.
Leave records a staff member's time off for a date range. An administrator can record leave directly, or a staff member can request it and an administrator decides.
Module required
Leave needs the Leave Management module. If you don't see it, ask whoever manages your school's modules to turn it on.
Leave types
| Type | For… |
|---|---|
| Sick | Illness. |
| Maternity | Maternity leave. |
| Unpaid | Time off without pay. |
| Other | Anything that doesn't fit the above. |
No balances or quotas
Leave is recorded as dates with a type — the system doesn't track an allowance, accrual, or a paid-vs-unpaid day count. Unpaid is simply a type you choose, not a running balance.
Statuses
| Status | What it means |
|---|---|
| Pending | Requested by a staff member, waiting for a decision. |
| Approved | Granted. Leave an administrator records directly is approved straight away. |
| Rejected | Turned down, with an optional reason. |
| Canceled | Called off before it started. |
Record leave as an administrator
Open Leave and add one
In the HR → Leave area, choose Add, then pick the staff member.
Set the type and dates
Choose the type and the start and end dates.
Save
The leave is saved as Approved right away — no separate approval step when an administrator records it.
Request leave as a staff member
Teachers and staff request their own leave from their leave page. A request is created as Pending and waits for an administrator. You can edit or cancel your own request while it's still pending.
Approve or reject requests
From the leave list, an administrator handles pending requests:
- Approve — grants the leave.
- Reject — turns it down; you can add a reason that the requester will see.
- Bulk approve / reject — select several pending requests and act on them at once.
Cancel a leave
A leave can be canceled while it is Pending or Approved, but only before its start date — you can't cancel one that has already begun. Once a leave is rejected or canceled, it stays that way.
Overlaps are blocked
A staff member can't have two leaves that overlap the same dates. If you try to add or edit one into an existing leave's range, the system stops you.
Who can do what
| Action | Administrator | Staff / teacher |
|---|---|---|
| Record leave directly (approved) | ✅ | — |
| Request leave (pending) | — | ✅ (their own) |
| Approve / reject | ✅ | — |
| Cancel before start date | ✅ | ✅ (their own) |
| See all staff's leave | ✅ | Their own only |